Microsoft powerpoint 2016 step by step pdf download free download

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

If you turn on Touch mode, the ribbon displays significantly fewer commands than in Mouse mode. Play the trimmed video, and then click OK to close the Trim Video dialog box.❿
 
 

❿

 

Microsoft powerpoint 2016 step by step pdf download free download.Microsoft PowerPoint 2016 step by step

 

Here you will get the material for computer IT and PowerPoint related courses and tutorials. As these tutorials are included in many of the academic schedules, you will need to get detailed information on lowerpoint. As продолжить чтение will not possible for you to browse the web for every small topic, посмотреть больше can go for downloading the PDF files for pef easy access to the information.

Also tutorials, corrected exercises and practical work will make it easy for you to have a clear understanding of every topic. No matter you are a beginner or want advanced information on any of these PowerPoint topics, you can visit this PowerPoint topic for complete knowledge.

Moreover, all the material is free to download from this website. Home Office PowerPoint. PowerPoint tutorials in PDF. Created : Size : Created : Size : 1. Powerpoint Accessibility Features Advanced Description : In this document, you will learn about the wtep available for dwnload.

You will also learn how to control the visual appearance по этому адресу your slides. PDF file. Created : Size : KB Downloads: PowerPoint Accessibility Advanced Description : This document has been developed to provide you with information about accessibility and Microsoft PowerPoint PowerPoint Custom Animations Beginner Description : This guide offers step-by-step microsoft powerpoint 2016 step by step pdf download free download to creating dynamic presentations using custom animations.

For other functionalities, please refer to microsoft powerpoint 2016 step by step pdf download free download PowerPoint booklet. Office Computer programming Web programming Database 93 Operating system 68 Mathematics 60 Graphics 56 Other 55 Network 50 Computer security 46 Computer architecture 23 design and analysis PowerPoint – Accessibility Beginner.

Introduction to PowerPoint Beginner. Powerpoint Poowerpoint Features Advanced. In this document, you will жмите сюда about the tools available for accessibility. Introduction to Powerpoint Beginner. PowerPoint Accessibility Узнать больше. This document has been developed to provide you with information about accessibility and Microsoft PowerPoint PowerPoint Custom Animations Beginner.

Powerpount guide offers step-by-step instructions to creating dynamic presentations using custom animations.

❿
 
 

Microsoft powerpoint 2016 step by step pdf download free download.Microsoft PowerPoint Step by Step | Microsoft Press Store

 
 

Thanks to people like you? Who share their knowledge, you can discover the extent of our being selected to easily learn without spending a fortune! Introduction to PowerPoint But also many other tutorials are accessible just as easily!

You should come see our PowerPoint documents. Highly recommended. Very well-done book,especially for a topic as “obscure” as. Ithas been very useful in help in g me understand simple concepts needed to do By Sarah A. Mcqueen This. The writ in g is simpler and easier to understand than the more technical books.

It has. People get a kick out of it. See all. However, this book does not “read like a textbook. Mcqueen This book is written very well. Then apply the theme you like best. TIP If you apply a theme other than Colorful, your interface colors will be different from the interface shown in the screenshots in this book, but the functionality will be the same.

Review the services that Office is currently connected to. Expand the Add a service menu and point to each of the menu items to display the available services.

Connect to any of these that you want to use. Click the Update Options button and note whether updates are currently available to install. If updates are available, apply them after you finish the practice tasks in this chapter. Review the information on this page to learn about any new features that interest you. Explore each page of the dialog box. Notice the sections and the settings in each section.

Note the settings that apply only to the current file. Review the settings on the General page, and modify them as necessary to fit the way you work. Then close the dialog box. Close the presentation without saving changes. Create and manage presentations. In this chapter Create presentations Open and navigate presentations Display different views of presentations Display and edit presentation properties Save and close presentations.

For practice file download instructions, see the introduction. PowerPoint makes it easy to efficiently create effective presentations for a wide variety of audiences. PowerPoint presentations are no longer used solely by business executives to present information at board meetings.

Theyre commonly used in business and educational settings to share information, not only in group presentations, but also in electronic communications and online settings. Even primary school students are assigned PowerPoint presentations as homework projects. Whether you need to give a report about a research study, present a budget to a board of directors, or convince management to invest in a new piece of equipment, PowerPoint helps you get the job done in a professional, visually appealing way.

The sophisticated presentation features of PowerPoint are easy to find and use, so even novice users can work productively with PowerPoint after only a brief introduction.

Many of the processes you perform with slide content are similar to processes you use in Microsoft Word documents and Microsoft Excel workbooks, so if you already use another Microsoft Office app, you might be familiar with them. Processes that are specific to the creation and management of slides are unique to PowerPoint. This chapter guides you through procedures related to creating presentations, opening and navigating presentations, displaying different views of presentations, displaying and editing presentation properties, and saving and closing presentations.

Create presentations When creating a new presentation, you can start by using a blank presentation or by using a presentation that is based on a template. Unlike the templates provided for Word and Excel, most PowerPoint templates are design templates that control thematic elements colors, fonts, and graphic effects and slide layouts rather than content templates that provide purpose-specific placeholder content. Each template has a corresponding theme, so you can create a presentation based on one template but then entirely change its appearance by applying a different theme.

When you start PowerPoint, the app displays a Start screen that gives you options for opening an existing presentation or creating a new one. The templates can change depending on your use of PowerPoint and the installation of program updates. There are a few different ways to start a new presentation. If you press the Esc key when this screen appears, PowerPoint starts a blank presentation for you.

You can also select from among the presentation thumbnails and links to create presentations based on the following sources: Blank presentation If you want to build and format a presentation from scratch, you can start with a presentation based on the Blank Presentation template. A new, blank presentation contains only a blank title page; its up to you to add slides and slide content, apply a theme, and make any necessary custom configuration changes.

Creating attractive, functional presentations from scratch can be time-consuming and requires quite a bit of knowledge about PowerPoint. Youll learn the skills you need while you work through this book. Design template You can save time by basing your presentation on one of the many design templates that come with PowerPoint.

A design template is a blank presentation with a theme already applied to it. Sometimes it includes background graphic elements and specialized slide layouts. Some templates supply only a title slide and leave it to you to add the other slides you need; other templates supply an example of each of the available slide layouts.

Content template You can preview and download many prepopulated presentation templates from the Office website. These templates provide not only the design elements but also suggestions for content that is appropriate for different types of presentations, such as reports or product launches.

After you download a template, you simply customize the content provided in the template to meet your needs. The default slide size is Widescreen , which is optimized for displays such as those found on many laptop screens and desktop monitors these days. Widescreen slides are shorter than Standard slides The alternative slide size is Standard , which is optimized for wide rectangular screens such as that of the iPad. Standard slides fit tablet screens The actual size dimensions of the slide arent as important as its aspect ratio.

By default, the slides in presentations you create based on the Blank Presentation template are set to Widescreen size. When you display the built-in templates on the New page of the Backstage view, the default slide size of each template is apparent from its thumbnail.

Most of the templates are , but you can easily filter the templates to display only those that are formatted specifically for slides. Before you begin adding content to a new presentation, you should consider how the presentation will be viewed and choose the most appropriate slide size. Its advisable to select the slide size before you select the presentation template. Whether you create a blank presentation or a presentation that is based on a design template, the presentation exists only in your computers memory until you save it.

Start PowerPoint. When the Start screen appears, press the Esc key. If PowerPoint is already running, click the File tab to display the Backstage view. In the left pane of the Backstage view, click New to display the New page. On the New page of the Backstage view, click the Blank Presentation thumbnail. Display the Backstage view, and then, in the left pane, click New.

On the New page, scroll the pane to view the presentation design templates that were installed with PowerPoint. Click any thumbnail to open a preview window that displays the title slide of the selected design with alternative color schemes and graphic backgrounds. Each design template has multiple color variants and slide layouts 4. Do any of the following: Click the More Images arrows to display other slide layouts for the template.

Click any of the thumbnails in the right half of the preview window to apply that color scheme to the slide layouts of the selected template. Click the arrows to the left and right of the preview window to preview other design templates. Click the Create button to create a presentation based on the template that is active in the preview window. In the upper-right corner of the preview window, click the Close button to close the preview window without creating a presentation.

On the New page of the Backstage view, below the Search box, click Common filters are available below the Search box.

Display the New page of the Backstage view. Scroll the pane to locate the design you want to use. Do either of the following: Double-click the thumbnail to create the presentation. Click the thumbnail to preview the design template, and then click the Create button in the preview window to create the presentation. PowerPoint displays the new presentation in Normal view.

The title slide is visible in the Thumbnails pane and in the Slide pane. The title slide of a new presentation. For information about working in the Notes pane, see Add notes to slides in Chapter 9, Review presentations. In the search box at the top of the page, enter a term related to the template content or design youre looking for, and then click the Search button.

Or Below the search box, click one of the suggested searches. You can enter a color as a search term to display templates that feature that color 3. In the Category list, click any category or categories to further filter the templates. Clicking multiple categories applies multiple filters. To remove a filter, point to it and then click the X that appears to the right of the category name, or double-click the category name.

Scroll the pane to locate a design that fit your needs. Click any thumbnail to preview the design template, and click the More Images arrows to see the content defined as part of the template. Then click the Create button in the preview window to create the presentation. Or Double-click any thumbnail to create a presentation based on the template. On the General page of the dialog box, clear the Show the Start screen when this application starts check box.

Close the PowerPoint Options dialog box. Open and navigate presentations The Start screen that appears by default when you start PowerPoint displays a list of presentations you worked on recently, and a link to open other existing presentations.

If the presentation you want to open appears on the Start screen, you can open it directly from there. Otherwise, you open presentations from the Open page of the Backstage view. The Open page includes all the locations youve linked to from an Office program When a presentation is open, you can move among slides by clicking or tapping elements in several areas of the app window, including the Thumbnails pane in Normal view and the Slide pane in Normal view or Slide Sorter view.

You can also move among slides by rotating the wheel button on a mouse. The scroll bar indicates the position of the current slide in the presentation. On the Start screen, in the Recent list, click the file name of the presentation you want to open. In the left pane of the Backstage view, click Open to display the Open page. In the right pane of the Open page, scroll the presentation list if necessary to locate the presentation you want to open, and then click the presentation file name to open it.

On the Start screen, at the bottom of the left pane, click Open Other Presentations to display the Open page of the Backstage view. The Places list includes all the locations youve linked to from an Office program 3. In the Places list, click the local or network storage location where the presentation is stored.

Navigate to the presentation storage folder by using one of the following methods: In the right pane, click a recent folder. Then click any subfolders until you reach the folder you want.

In the left pane, click Browse to open the Open dialog box. Then click folders in the Navigation pane, double-click folders in the file pane, or enter the folder location in the Address bar. Double-click the presentation you want to open. TIP In the Open dialog box, clicking a file name and then clicking the Open arrow displays a list of alternative ways to open the selected file.

You can also open the file in a web browser. In the event of a computer crash or other similar incident, you can tell PowerPoint to open the file and try to repair any damage. Use any of the following techniques In the Slide pane, on the scroll bar, click above or below the scroll box. To move among slides while working in a presentation. Use any of the following techniques: In the Thumbnails pane, click the slide you want to display. In the Slide pane, drag the scroll bar up or down.

A tooltip displays the slide that will be shown if you stop dragging Press the Home key to move to the first slide. Press the End key to move to the last slide. TIP When you open a presentation you have worked on recently, PowerPoint displays a flag adjacent to the Slide panes scroll bar. Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change. Simply click the link to jump to that slide. Display different views of presentations The elements of a presentation that you want to have a good view of change depending on what youre currently doing with the presentation.

You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window. The views are: Normal view This view includes the Thumbnails pane on the left side of the app window, the Slide pane on the right side of the window, and an optional Notes pane at the bottom of the window. You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane.

Notes Page view This is the only view in which you can create speaker notes that contain elements other than text. Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes.

Outline view This view displays a text outline of the presentation in the Outline pane and the active slide in the Slide pane. You can enter text either directly on the slide or in the outline. Reading view In this view, which is ideal for previewing the presentation, each slide fills the screen. You can click buttons on the navigation bar to move through or jump to specific slides. In Reading view, the navigation bar and View Shortcuts toolbar are at the right end of the status bar Slide Show view This view displays the presentation as a full-screen slide show, beginning with the current slide.

Slide Sorter view This view displays thumbnails of all the slides in the presentation. In this view, you manage the slides, rather than the slide content. You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides. You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen.

For information about applying transitions, see Add and manage slide transitions in Chapter 8, Add sound and movement to slides. The views youll use most frequently when developing presentations are Normal view and Slide Sorter view. View options are available from the View Shortcuts toolbar near the right end of the status bar and from the View tab of the ribbon.

The active view is shaded To review a presentation or deliver it to an audience , you display it in Slide Show view. In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified. You can start the slide show from the first slide or from the currently active slide. For information about masters, see Customize slide masters and layouts in Chapter 12, Create custom presentation elements.

Press F5. Do any of the following: Move the mouse to display the Slide Show toolbar. Then click the Previous or Next button on the toolbar. Press the Home key to display the first slide. Press the End key to display the last slide. Press the Esc key to return to Normal or Slide Sorter view.

Display program elements You can change the space available for the app window elements by adjusting the relative sizes of the panes or collapsing the ribbon. TIP Any changes you make to a view, such as adjusting the sizes of panes, are saved with the presentation that is open at the time and do not affect other presentations. Do either of the following: Point to the right border of the Thumbnails pane, and drag right or left to resize or hide the Thumbnails pane.

When the Thumbnails pane is hidden, click the Thumbnails button at the top of the bar to redisplay it. TIP When you adjust the width of the Thumbnails pane, the size of the slide thumbnails is adjusted accordinglythat is, there are more small thumbnails in a narrow pane and fewer large thumbnails in a wide pane. On the status bar, click the Notes button.

Point to the border between the Slide pane and the Notes pane, and when the pointer changes to a bar with opposing arrows, drag up or down to resize or hide the Notes pane. Do any of the following: At the right end of the ribbon, click the Collapse the Ribbon button, which resembles an upward-pointing arrow.

Collapsing the ribbon hides the groups and buttons but leaves the tab names visible. Click any tab name. The ribbon remains visible until you click a button on it or click away from it. Click any tab name and then click the Pin the ribbon button, which resembles a pushpin. Change the display of content You can easily switch among multiple open presentations. If you want to compare or work with the content of multiple presentations, you can simplify the process by displaying the presentations next to each other.

Tiling app windows simplifies the process of comparing, copying, or moving content To help you to more precisely position and align slide elements, you can display rulers, gridlines, and guides in the Slide pane, and change the magnification of the current slide. Use gridlines and guides to more precisely position objects Gridlines are faint dotted lines that mark off specific units of measure on a slide.

You can adjust the spacing of gridlines in the Grid And Guides dialog box, but you cant move them on the slide. Guides are a set of vertical and horizontal alignment tools that you can drag to any location in the Slide pane.

Do either of the following: On the View tab, in the Window group, click the Switch Windows button, and then click the presentation you want to view. Point to the PowerPoint button on the Windows taskbar, and then click the thumbnail of the presentation you want to display.

On the View tab, click the Show dialog box launcher to open the Grid and Guides dialog box. In the Grid settings area, change either the fractional or unit measurement of the Spacing setting.

Then click OK. On the View tab, in the Zoom group, click the Zoom button to open the Zoom dialog box. You can select a magnification or enter a specific percentage 2. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK.

In the zoom controls at the right end of the status bar, do any of the following: At the left end of the slider, click the Zoom Out button to decrease the zoom percentage. At the right end of the slider, click the Zoom In button to increase the zoom percentage.

At the right end of the status bar, click the Fit slide to current window button. Clicking the Fit Slide To Current Window button is a quick way to view the entire slide at the largest size that fits in the Slide pane. Display and edit presentation properties Properties are file attributes or settings, such as the file name, size, creation, date, author, and read-only status.

Some properties exist to provide information to computer operating systems and apps. You can display properties within a presentation for example, you can display the slide number on a slide.

You can examine the properties that are attached to a presentation from the Info page of the Backstage view. Some of the properties stored with a typical presentation You can change or remove basic properties in the default Properties pane or expand the Properties pane to make more available, or display the Properties dialog box to access even more properties.

Display the Info page of the Backstage view. At the bottom of the Properties pane, click Show All Properties to expand the pane. At the top of the Properties pane, click Properties and then click Advanced Properties to display the Properties dialog box. In the Properties pane, click the value for the property you want to edit to activate the content box.

Note that not all properties are available to edit. Students will get productive fast with PowerPoint and jump in wherever they need answers–brisk lessons and colorful screen shots show them exactly what to do, step by step. There are no reviews yet. Be the first one to write a review.

Books for People with Print Disabilities. Internet Archive Books. Have fun experimenting with the different effects Clicking More Entrance Effects at the bottom of the Animation menu opens a dialog box that displays all the available entrance animations by category to 8 help you choose an appropriate effect. The emphasis effects that are available in the Animation gallery are illustrated in yellow.

Effects range from subtle to bold Clicking More Emphasis Effects at the bottom of the Animation menu opens a dialog box that displays all the available emphasis animations by category. A few simple motion paths are available from the Animation gallery, but a surprisingly large variety is avail- able from the dialog box that opens when you click More Motion Paths at the bottom of the Animation menu.

The exit effects that are available in the Animation gallery are illustrated in red. Choose an effect that suits the style of your presentation Additional exit effects are available from the Change Exit Effect dialog box.

Many animations have options that you can configure, such as the direction, speed, size, or color. For example, when you config- ure an entrance effect for a bulleted list, you can specify whether to have the entire list enter the slide at the same time, or to have only one bulleted item enter at a time. After you choose an effect, the applicable options are available on the Effect Options menu.

As you assign animations to slide objects, numbers appear on the objects to specify the order of the animation effects. The numbers are visible only when the Animation tab is active. After all the elements are in place, animate them in the order you want the anima- tions to occur.

Ensure that the time you put into creating an animation has value to you and to your audience members. Consider using animations to provide subliminal information—for example, in a multipart presentation, use one consistent entrance effect for the part opener titles to draw the attention of the audience members and cue them to a change of subject.

For greater impact, display an image related to the current list item, and replace the image as each new list item appears. Make this even more informative by displaying a detailed breakdown of the chart data for each category as you display its chart wedge.

A more difficult but often worthwhile use of slide object animation is to provide a visual image of a process as you describe it. To animate an object on a slide 1. Display the slide in the Slide pane, and select the object that you want to ani- mate, or its container. For example, if you want to animate the entrance of a bulleted list, select the text box that contains the bulleted list.

On the Animations tab, in the Animation group, click the More button to display the Animation menu and gallery. PowerPoint displays a live preview of the selected animation effect and adds an animation number adjacent to the object. A star appears next to the slide thumbnail to indicate that the slide contains either an animation or a transition. If this is distracting to you, you can turn off this feature by clicking the Preview arrow in the Preview group on the Animations tab and then clicking AutoPreview to remove the check mark that indicates the option is turned on.

On the slide or in the Animation Pane, click the animation number. To display or hide the Animation Pane 1. To configure animation options 1. Apply the animation, or select a previously applied animation. On the Animations tab, in the Animation group, click the Effect Options button.

If the button is unavailable, the animation has no configurable options. On the Effect Options menu, click one option in each section. To apply multiple animation effects to one object 1. Apply the first animation effect and configure any options. Select the object not the animation. The existing animation information is highlighted on the Animations tab and in the Animation Pane.

In the Add Animation gallery, click the additional animation you want to apply. To copy a set of animation effects from one object to another object 1. Select the source object. Point to the object you want to format. When a paintbrush appears to the right of the cursor, click the object to apply the formatting. If you click the Animation Painter button one time, you can copy the formatting to one other object.

If you double-click the Animation Painter button, you can copy the formatting to many other objects, until you click the button again or press Esc to deactivate it. To preview animations 1. To remove animation effects from slide objects 1. However, for those occasions when you want a presentation with pizzazz, you can customize the animation effects. The options vary depending on the type of animation you apply. For example, you can specify that clicking a different object on the slide will animate the selected object.

A very helpful tool when managing multiple animated objects on a slide is the Animation Pane. Each numbered animation on the slide has a correspond- ing entry in the Animation Pane that provides information and options for managing the animations. If the left sides of two indicators align, those animations start at the same time. If the left side of an indicator aligns with the right side of the previous indicator, the animations run in order.

A square indicates that the animation has a fixed duration; a triangular edge indicates that the duration is set to Auto. Each animation is an individual event. You control these settings either from the Advanced Animation and Timing groups on the Animations tab, or from the Animation Pane.

Clicking an animation in the Animation Pane selects the animation and displays an arrow to the right of the animation timing indicators. Clicking the arrow displays a menu of actions. Some of the settings available through the Animation Pane Effect Options menu To open the effect-specific dialog box for an animation 1. To change the order of animation effects on a slide 1.

On the slide or in the Animation Pane, select the animation you want to reorder. In the Animation Pane, select the animation or animations that you want to move. Drag the selection to the new position in the Animation Pane. The animation numbers change to reflect the new positions. In the Animation Pane, drag the colored indicator bar to the starting point you want.

To set the duration of a selected animation 1. In the Animation Pane, double-click the animation to open the animation- specific effect options dialog box. On the Effect tab, click the Sound list, and then click the sound effect you want to assign to the animation. Click the speaker icon to the right of the Sound list to display the volume slider, and set the volume level of the sound effect. Click OK to close the dialog box. Bookmark points of interest in media clips Bookmarks are a useful new feature for PowerPoint users who incorporate audio, video, and animation into presentations.

You can insert bookmarks into audio and video clips to identify locations either that you want to be able to quickly get to or that you want to use as triggers for other events. For example, you could create an animation that visually describes a process, and record a narration that verbally describes the process.

Instead of setting up a series of timing points to synchronize the narration and animation, you could insert bookmarks at key points in the narrative audio clip that trigger specific segments of the animation to play. As another example, you could embed a video on a slide, and record audio comments about certain parts of the video. Then you can insert bookmarks at those points of the video to trigger the playback of the relevant audio comments.

Display the slide in Normal view and select the audio or video clip to display the Audio Tools or Video Tools tab group. Play the clip by clicking the Play button on the playback toolbar or in the Preview group on the Playback tool tab. At the point that you want to insert a bookmark, click the Add Bookmark button in the Bookmarks group on the Playback tool tab.

To insert additional bookmarks, repeat steps 2 and 3. Bookmarks in audio or video clips are indicated by circles on the playback toolbar. Pointing to a bookmark on the toolbar displays a ScreenTip that includes the bookmark name. You can select a bookmark as the starting point for an animation, from the Trigger list on the Animations tab.

For example, you could run a presentation that provides basic information and icebreakers during the time leading up to your actual presentation. If you plan to distribute a presentation electronically for people to watch on their own, you might want to add audio narration to an animation, or provide narration for the entire presentation. You can add prerecorded audio content to a presentation, or record your own content directly within PowerPoint.

However, you can download royalty-free audio music and sound effects from many online sources. Some of these require that you credit the website as the source, so be sure to read the website fine print. When you locate an audio clip that you want to use, you can download it to your computer and follow the instructions in this topic to use it in a PowerPoint presentation. When you add audio to a slide rather than to an animation or transition , the audio icon shaped like a speaker and an accompanying trigger icon appear on the slide, and the trigger event appears in the Animation Pane.

The playback controls are visible only when the audio icon is selected. To insert an audio clip onto a slide 1. Save the audio clip on your computer or on a network-connected location. In the Insert Audio dialog box, browse to and select the audio file, and then click the Insert button. In File Explorer, open the folder that contains the audio file.

Arrange the File Explorer and PowerPoint windows on your screen so that both are visible. Drag the audio file from File Explorer to the slide. To record audio directly onto a slide 1. In the Name box, enter a name to uniquely identify the recording. Then click the Record button labeled with a red circle. Speak or otherwise provide the audio that you want to record. When you finish, click the Stop button labeled with a blue square. The audio icon and an accompanying trigger icon appear in the center of the slide, and the trigger event appears in the Animation Pane.

It might be necessary to move one or more out of the way to get to an earlier clip. To restrict the playback of an audio clip to a specific segment 8 1.

Select the audio icon. You can trim audio from the beginning and end of the clip, but not from the middle 2. If you drag the marker near the point at which you paused the playback, the marker snaps to that location. When you finish, click OK to close the Trim Audio dialog box. You can re-trim or restore the audio clip at any time. To fade into or out of an audio clip 1.

To modify or hide the audio icon 1. When the playback controls appear, click the Play button. To automatically start audio playback 1.

Then select the Loop until Stopped check box. Instead, allow the user to play the audio content after the tool has finished communicating the slide content. To prevent an audio clip from stopping when the slide changes 1. Add video content to slides Sometimes the best way to ensure that your audience understands your message is to show a video. For example, if your company has developed a short advertising video, it makes more sense to include the video in a presentation about marketing plans than to try to describe it by using bullet points or even pictures.

To save you the trouble of switching between PowerPoint and a video player, you can embed a video recording directly onto a slide, and then play the video as part of presenting the slide show. This is a much smoother way of presenting information from multiple sources than switching between them.

PowerPoint uses the embed code to locate and play the video. As long as the video remains available in its original location and you have an active Internet connection , you will be able to access and play the video from the slide at any time. You can move and resize it, display it in a frame of your choice, and even adjust the brightness or color contrast.

So, for example, if you change the aspect ratio of the video representation on the slide, imagery in the video might appear to be skewed. When working with local videos that you embed rather than online videos that you link to, you can fade into and out from the video playback, and manage the content of the video by trimming it to play only a specific portion.

You can insert bookmarks to use as triggers for other events for example, you might display a list of selling points as each is presented in the advertising video. When playing back a video, you can display it at the embedded size or full screen.

In the Insert Video window, click the source of the video that you want to insert, and then follow the process to insert a video from the selected source. In the Insert Video dialog box, browse to and select the video file, and then click the Insert button. Click the video image one time. Selection handles appear around the video image, the playback toolbar appears below it, and the Video Tools tab group appears on the ribbon.

To move the video image on the slide 1. Smart guides might appear on the slide to help you align the video with other objects. To resize the video image on the slide and retain its aspect ratio 1.

Smart guides appear on the slide to help you align the video with other objects. To format the video image on the slide 1. Select the video, and then apply formatting from the Format tool tab just as you would for a picture. Select the video.

On the Playback tool tab, in the Video Options group, click the Volume button. Compress media to decrease file size Trimming an audio or video clip affects only the playback of the media on the slide, not the original media clip. The original media clip is stored in its entirety as part of the presentation, and you can re-trim or restore the media clip at any time. You can decrease the size of a PowerPoint file that contains trimmed media clips by discarding the unused portions of the clips.

PowerPoint offers three compression configurations designed to balance size and quality. You can reverse the compression operation until you save and close the file. When a presentation will be viewed electronically, the URLs can be formatted as hyperlinks so that the websites can be accessed directly from the presentation.

Hyperlinks can also provide access to information that might be on a hidden slide in the presentation, or in a separate file. Hyperlinks are most frequently in text format, but you can attach a hyperlink to any object—for example, an image such as a shape, logo, or picture.

Clicking the hyperlinked object then takes you directly to the linked location. Editing the object does not disrupt the hyperlink; however, deleting the object also deletes the hyperlink. The simplest method of creating a hyperlink is to enter a URL in a text box and then press the Enter key. PowerPoint automatically inserts the hyperlink and formats the URL so that people recognize it as a hyperlink. Select the object that you want to hyperlink from.

Often this is a webpage or another place in the file. Save the PowerPoint presentation, and then display the Info page of the Back- stage view. Info page of the Backstage view 2.

Note the total size of the presentation, the size of the media files in the presen- tation, and the number of files that have been trimmed. On the Info page, click the Compress Media button, and then click the level of compression you want. In the Compress Media window, PowerPoint itemizes the media elements and their compression levels, and reports the total space savings.

In the Compress Media window, click the Close button. In the Media Size And Performance area of the Info page, the Compress Media button is active to indicate that media has been compressed, and specifics about the compression are available. Play the presentation to assess the quality, and then save the file if the quality is acceptable.

To reverse the compression of media files 8 1. On the Info page, click the Compress Media button, and then click Undo. Add and manage slide transitions When you deliver a presentation, you can manually specify when to display the next slide, or you can have PowerPoint move automatically to the next slide after a specific amount of time. Rather than simply replacing one slide with the next, you can use transitions to control the way each slide appears on the screen. PowerPoint has 48 basic transition effects divided into three categories: Subtle, Exciting, and Dynamic Content.

Many of these have multiple options, such as the direction or specific form of the content in the effect. The effects in the Subtle category are designed to make the incoming slide content available to the audience members with the least amount of movement. You apply and manage transition effects by using the commands on the Transitions tab of the ribbon. The basic transition effects are available from the Transition To This Slide gallery.

You can specify the duration of the transition effect, or add a sound effect if you want to. If you do, the 8 sound effect plays during the normal slide replacement. You can apply a transition effect or configure effect options for one slide at a time, for a group of slides, or for an entire presentation by first selecting the slide or slides you want to work with.

You can also apply and configure a transition effect on one slide and then apply that effect to all slides. When you apply a transition effect or select an effect option, PowerPoint immediately demonstrates it. There is no indication on the slide itself.

❿